Administrative Generalist Samudra Gelombang Perkasa Jakarta

Supporting Maritime Operations Through Contract and Document Excellence

PT. Samudra Gelombang Perkasa is a dynamic and respected company operating within Indonesia’s vital maritime and shipping industry. We manage a portfolio of vessel operations, charter agreements, and marine services that connect businesses and support Indonesia’s economic infrastructure. Our success is built on a foundation of strong partnerships, precise operations, and meticulous administration. To strengthen our team, we are seeking an organized and proactive Administrative Generalist to join our office. This role is central to ensuring the smooth flow of contract management, client correspondence, and operational support. We are looking for a dedicated female professional (Wanita) with a background in administration, an eye for detail, and an eagerness to learn within the fast-paced maritime sector.

About the Role: Administrative Generalist

The Administrative Generalist at PT. Samudra Gelombang Perkasa is the organizational backbone of our contractual and client relations processes. You will be entrusted with managing the complete lifecycle of company contracts—from initial drafting and internal coordination to final archiving and renewal monitoring. Your work ensures that our business agreements are accurate, compliant, and properly executed, directly supporting our operational and financial teams. This position requires a unique blend of administrative precision, proactive coordination, and a foundational understanding of business documentation. While prior shipping experience is advantageous, a structured mind and a willingness to master maritime-specific processes are the core requirements for success.

Detailed Duties and Responsibilities

Your responsibilities will span contract administration, client communication, and general operational support, requiring both independence and seamless teamwork.

A. Core Contract Administration & Lifecycle Management:

• Contract Drafting & Preparation: Assist in preparing and administering various inter-company cooperation contracts, including Charter Agreements, Service Agreements, Addendums, and Amendments. You will be responsible for preparing initial contract drafts based on established company templates.

• Data Verification & Compliance: Conduct thorough checks of contract completeness, verifying critical data such as company names, scope of work (SOW), contract periods, values, and all legal and commercial terms.

• Internal Coordination & Review Process: Manage the internal contract review workflow. This involves coordinating feedback and sign-offs between key internal stakeholders in the Operations, Legal, and Finance departments to ensure all perspectives are incorporated.

• Contract Monitoring & Renewals: Proactively monitor the validity periods of all active contracts. You will be responsible for issuing timely reminders for renewals, renegotiations, or terminations, ensuring no service lapse occurs.

• Physical & Digital Archiving: Establish and maintain a neat and structured filing system for all contract documents, both in physical hard copies and in organized digital repositories, ensuring quick and secure retrieval.

B. Client Correspondence & Documentation Support:

• Formal Correspondence Management: Assist in the administration of official correspondence between companies. This includes drafting and processing offer letters, cooperation letters, and other formal communications.

• Data Compilation & Reporting: Compile and maintain summary reports and databases for vessel contracts and client information, providing clear overviews for management.

• Invoice Preparation & Issuance: Support the finance team by preparing and issuing client invoices based on contract terms and the actual completion of work or services rendered.

C. General Operational & Administrative Support:

• Vessel Operations Administration: Provide general administrative support related to vessel operations that intersect with contractual obligations.

• Ad-hoc Administrative Duties: Perform other administrative tasks as directed by your supervisor, contributing to the overall efficiency of the office.

Candidate Qualifications and Profile

We are looking for a candidate who embodies professionalism, precision, and a collaborative spirit. The following outlines our specific requirements and desired attributes.

Formal Requirements:

• Gender: Wanita (Female).

• Education: Minimum of a Diploma 3 (D3) or Bachelor’s Degree (S1) in Administration, Management, Maritime Studies (Pelayaran), or a related field.

• Experience: Minimum of 1 year of experience in an administrative role. However, exceptional fresh graduates who demonstrate outstanding organizational skills and a fast-learning aptitude will be seriously considered.

• Technical Skills: Proficient in Microsoft Office Suite, with strong capabilities in Word for document drafting and Excel for data tracking, compilation, and basic reporting.

• Language: Professional proficiency in Bahasa Indonesia for all written and verbal communication.

Core Competencies and Personal Attributes:

• Teliti, Rapi, dan Bertanggung Jawab (Meticulous, Neat, and Responsible): An inherent focus on accuracy and quality in all tasks, with a strong sense of ownership over your work.

• Communication Skills: Possesses good communication skills (memiliki komunikasi yang baik) for effective interaction with internal teams and in professional correspondence.

• Work Style Flexibility: Able to work independently on defined tasks with minimal supervision while also thriving as a collaborative team player (mampu bekerja mandiri maupun dalam tim).

• Proactive & Organized: A self-starter who can manage multiple deadlines, prioritize tasks effectively, and anticipate administrative needs.

• Adaptability & Willingness to Learn: Eagerness to understand the maritime business environment and its specific documentation, such as ship administration documents (administrasi dokumen kapal).

Advantageous Additional Qualifications (Nilai Tambah):

• Prior understanding of ship administration documents or maritime logistics.

• Familiarity with the shipping industry environment (familiar dengan lingkungan perkapalan).

• Experience with contract management systems or basic accounting support.

Career Development and Work Environment

Joining PT. Samudra Gelombang Perkasa offers more than just a job; it offers a pathway into the specialized and stable maritime industry.

• Industry-Specific Knowledge: You will gain invaluable, specialized knowledge in maritime contracts and operations, building a niche skill set highly valued in port cities and the logistics sector.

• Structured Role with Growth Potential: This position is designed to grow with you. Mastery of the role can lead to advancement into senior administration, contract management, or operational coordination positions.

• Professional Office Environment: You will work within a professional team, where your contributions are recognized as essential to the company’s contractual integrity and client relationships.

• Comprehensive Training: For the right candidate, we provide on-the-job training to familiarize you with maritime terminology, our specific contract templates, and internal processes.

Application Process and Important Instructions

Our hiring process is designed to be transparent and efficient.

1. Application Submission: Send your complete application via email, following the specific format below. Applications with incorrect subject lines or sent to other addresses may not be reviewed.

2. Application Screening: The HR team and department head will review all submitted CVs against the stated qualifications.

3. Interview Stage: Shortlisted candidates will be contacted to schedule an interview, which will assess both your administrative competencies and your cultural fit within our team.

4. Offer and Onboarding: Successful candidates will receive a formal offer. Onboarding includes introduction to company policies, team members, and specific training for your role.

How to Apply

If you are a diligent, organized professional who meets our qualifications, we strongly encourage you to apply.

Please adhere strictly to the following application guidelines:

1. Prepare Your Application Documents:

   • An updated Curriculum Vitae (CV) in PDF format.

   • Your CV should include: full name, contact information, a recent photograph, educational history, work experience (if any), and a clear list of your administrative and technical skills.

   • You may include a brief cover letter in the body of your email, though it is not mandatory.

2. Send Your Application via Email:

   • Recipient Email Address: [email protected]

   • Mandatory Email Subject Line: Admin General_[Your Full Name]

     • Example: “Admin General_Dewi Suryani”

   • Attach your CV to the email.